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VISITORS - Visitor Management System

Modernise the way you manage Site Induction, Site Visitors, Contractors & Staff on site.

Visitors

Pre-register visitors, add visitor groups and frequent visitors, send meeting invites, manage guests and deliveries with Sign In/Out Manager.

Screen, Track and Report on all Site Visitors

Use our visitor management system to monitor the safe and secure movement of visitors through building sites. Scan, validate, and ensure that only verified visitors gain access to your site with our our mobile app, and for photo ID scanning.

With both real-time and historical reporting, our visitor management software gives you the ability to meet compliance requirements and ensure the safety and security of your site visitors.

Make sure visitors have completed any relevant steps, such as site induction, acknowledging hazards or signing any waivers, before being approved on-site.

Our visitor management system is designed to work seamlessly with all products in the management suite.

Go Touchless

Switch your kiosk’s layout to touchless mode or print and display QR code posters for a hygienic sign-in solution. Minimize the risk of spreading seasonal flu strains and cut down waiting times by allowing visitors to scan a QR code and sign in from their smartphone’s browser. No app download required.

checkin
contactless sign in

Multi-language Kiosk

Hallo! Bienvenue! Use our multi-language feature so your guests can sign in at the kiosk using their preferred language. Multi-language is not just for guests your entry staff and security guards can use their preferred language to operate the Sign In/Out Manager. Arrival notifications (email, push, and SMS) will also adjust to your location’s default language, too. C’est Fantastique, non?

We currently support 21 languages including; English, Chinese, Danish, Dutch, Finnish, French, German, Italian, Norwegian, Polish, Spanish, Swedish, and Te Reo. We’re adding new languages on an ongoing basis, so watch this space.

Visitor Badge Passes

Print badge passes for visitors on-site, and connect your printer to your kiosk via WiFi or Bluetooth. Create a custom visitor badge pass template using your organization’s brand colors and logo.

Use the template editor to choose which information will be displayed, including name, photo ID, host name, and pre-registered duration on-site.

Sign In App

Pre-register Visitors

Register visitors (as individuals or groups) before they arrive on-site for a slick visitor experience.
Simply fill out the visitor’s details and they will receive an automatic email with details of the visit. Pre-registered visitors can then just confirm their details in a few clicks when they arrive on-site.

Screen and Verify Identity

Add an extra layer of security to the way you greet, manage, and maintain your on-site security. From contact tracing to watchlists, to capturing visitor information by simply scanning their passport, driver’s license, or generic photo ID information at sign in.

Custom Workflows

Add custom workflows for employees, contractors, and visitors for health screening, view a safety video, sign a document, the options are endless. Custom workflows ensure your guests or employees meet the needs of your workplace before gaining access.

Deliveries

Activate the deliveries options on your kiosk to display a custom message or set instructions for delivery drivers.
For instance, you can display instructions to let the delivery driver know an employee is coming to meet them, or inform them where to leave the delivery.

Red Flag Alerts

Red flag alerts notify you when a particular event occurs. If a visitor is due off-site but has not signed out, or a competitor or an unfriendly has signed in, you can receive an SMS or email notification. Get alerted when a guest does not meet your on-site conditions, has flu-like symptoms, or has traveled internationally in the last 14 days.

Arrival Notifications

Eliminate the extra time your reception or security team spend tracking down employees to advise them that their visitor has arrived. Our visitor management system will send hosts a visitor arrival notification by push, SMS, and/or email automatically when their visitor has signed in.

Calendar Invites

Instead of manually pre-registering each visitor, to save time create pre-registered visitors right from your calendar. A visitor profile will automatically be created and the visitor will be sent an email with details of their visit.

Reporting

The visitor reporting function allows you to view who is visiting whom, for how long, how frequently, and much more. View who is on-site in real-time, and report on historical visitor volumes.

Multiple Device Support

Our Management system runs as a web application, so you won’t be limited by hardware. Getting started is as simple as setting up a kiosk on any iPad, Windows Tablet or PC.

Device Options

Ipad

iPad

An iPad kiosk is the most common set up for sign in/out kiosks.

We suggest using an iPad Air or iPad Pro running on the most recent operating system.

Using an iPad, you can print visitor labels on wireless printers connected through Wi-Fi, and scan QR codes using the built-in iPad camera or barcodes and QR codes using a scanner connected through Bluetooth. There are also many stand options for iPad kiosks.

Install our App to start signing people in or out with your iPad.

Tablet

A tablet gives you further flexibility on your choices of hardware while keeping a tablet-sized touchscreen kiosk. Our Management Software runs on any Windows 10+ device on a range of browsers.

We suggest using a Windows Surface Pro or Surface 3+.

You can use a range of printers, scan QR codes using the built-in tablet camera, and scan both barcodes and QR codes using any plug and play scanner. You can also use an RFID reader to read access control cards.

There are many stand options for tablet kiosks.

Tablet
Desktop

Computer

A desktop computer allows your visitors to use your kiosk on a larger screen with a keyboard and mouse. This is a more user-friendly setup for sites with users less familiar with touchscreen technology.

You can use any desktop or laptop running Windows 8 or above, but we recommend using a newer model running Windows 10 to ensure a smooth workflow.

You can use a range of printers, scan QR codes using a web camera, and scan both barcodes and QR codes using any plug-and-play scanner. You can also use an RFID reader to read access control cards.